Constitution

The South African Society of Surgeons in Training (SASSIT).
Associated with the Association for Surgeon’s in South Africa (ASSA)

Purpose

The purpose of SASSIT is to improve the training of future surgeons by providing a platform where

  • Opportunities will be created for the transfer of both knowledge and technical skills from seniors to trainees;
  • A voice will be given for the opinions and concerns of surgical trainees through representation on the College of Surgeons’ council and at the Association of Surgeons of South Africa (ASSA);
  • To be proactive about the changes affecting surgical training and the practice of surgery in South Africa;
  • To create a community forum amongst surgeons in training.

Objectives

  • To promote opportunities to improve surgical training and skill
  • To create additional academic programmes, and make them available to all surgeons in training
  • To help facilitate audit and research in all training facilities
  • To help facilitate surgical education through the promotion of revision courses, training in teaching methods and the instruction of others
  • To promote high quality surgical professionals through outreach programmes to medical students and others encouraging surgical training
  • To pursue interaction with other similar international societies, promote good relations with these Societies, allowing for an exchange of ideas, knowledge and research
  • To represent trainees at all training centres with a view to standardise surgical programmes
  • To engage with industry, community and government to improve patient care

Membership

  • Members
    All doctors occupying registered with the HPCSA, with an interest in surgery are eligible. Pending payment of the full membership fee and submission of their HPCSA number they will be entitled to all the benefits of the Society. The benefits for full members include a subscription to the South African Journal of Surgery (SAJS), discounted registration fees to affiliated surgical meetings/ congresses, as well as discounted rates to meetings/ courses arranged by SASSIT. On completion of their training SASSIT members will be encouraged to become members of ASSA, or the governing body of their respective specialties.
  • Student Members
    Any registered medical student can become a member. They will be entitled to all the benefits of a full member, except that they will not receive copies of the SAJS.
    There is no membership fee to student members.
  • Members of existing student surgical societies are encouraged to be student members.

Fees

These will be determined on an annual basis at the Annual General Meeting (AGM) by the Executive Committee. Fees will be due during the first month of the year, for each year of membership. Membership fees must be up to date when booking for courses or activities arranged by the Society, otherwise the booking cannot proceed.

The Executive Committee

The Executive committee will consist of the following full members, elected by electronic vote:

  • President
  • Vice President
  • Portfolios : Sponsorship & Lobbying, PR/Marketing, Social Media, Webmaster, Student Society Liason, Exchange programme, Research, Outreach/Advocacy, Education.
  • Registrar representatives.

Terms of Office and the Executive committee

  • Office bearers will occupy a one year term of office, unless their surgery training time is completed during their term.
  • Any full member may apply for an Office Bearer post. Any member who is not already on the Executive committee needs to make their application in the form of an essay of 100 words or less why they feel that they should occupy the office. This will be distributed to all members for their information before the ballot. Members of the Executive committee can be nominated for Office Bearer posts, and will be entered into the ballot.
  • In the event there are no applications for an office post, the new Executive committee has right to name a replacement.
  • Any office bearer can be voted out before their one year term of office is completed by a majority vote of the Executive. The Executive will then vote in a replacement.
  • All registrar representatives from the various national surgery faculties will automatically sit on the Executive, pending their SASSIT membership.

The Executive Committee maintains the right to add or remove points to or from the Constitution after deliberation and ballot. The Society can only be dissolved through a two thirds majority vote by the Executive Committee. On dissolution of the Society, any monies in the Society’s bank account will be transferred to the designated charity.

Byelaws

Terms of office and the Executive committee

  • Office bearers will be voted into office by anonymous ballot, where a majority vote is required. In the event of a split ballot the executive will hold their own ballot.
  • Should an office bearer vacate their post before the end of their term, the Executive committee will vote in a temporary replacement until the next open ballot.
  • Voting will be through an annual anonymous vote in electronic format. The results will be announced at the AGM of that year which will be held during the annual Surgery Registrar Symposium.
  • The Executive holds the right to add or remove any Office as they see necessary.
  • The Executive will meet twice a year. Under exceptional circumstances the Executive will meet on more occasions.
  • The Chairperson of SASSIT will attend the Executive meetings of ASSA, to raise any concerns of SASSIT and be a part of any relevant matters discussed at this meeting.

Annual reports

The Secretary has to supply an annual report, and the Treasurer an annual financial statement at the AGM of SASSIT. These will then be delivered by the Chairman to the ASSA Executive at their next meeting following the SASSIT AGM.